Data and File Format Migration Plan
If PSUKB comes across data in an old or outdated format, the staff responsible will first check the data or file format using the Checksum Checker Report. They will then put a data transfer plan in place. The process involves several steps, including staying up-to-date with changes in technology annually, analyzing and verifying file standards, updating files to meet new standards, testing the accuracy and quality of the transfer process, and keeping the original file for error-checking purposes.
To ensure the long-term preservation and accessibility of records, imported files in .doc and .docx formats will be systematically converted to PDF. Additionally, daily backups of Intellectual Property Office data to a separate storage location and the export of metadata in CSV and XML formats for all hierarchies within the Metadata and Bitstreams help safeguard against unforeseen events or technological shifts. These measures promote the seamless transfer of data to other systems or databases, such as an OPAC, if needed.